| 1
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Apologies
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JA
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| 2
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Adoption of Previous Minutes
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HT
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| 3
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Matters Arising
- T-shirts
- Action JA: Send out membership email to inform current members.
- Action EW: Publicity for free T-shirts out by tomorrow morning.
- 33 new members on the day of handing them out.
- Two ripped t-shirts but the rest seem fine
- Now in one box in size order
- Annual RA
- Action HT: Chase Annual RA
- Action completed - awaiting response
- Going to speak to Habiba this afternoon
- Contacting pizza companies
- Action EW: Contact pizza companies
- Pizza companies to email:
- Papa John’s
- Dominoes
- Mama Mia
- Habiba’s office hour
- Activities not being approved
- Break; never approved, has now disappeared of activity page
- Halloween Quiz RA still unapproved
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All
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| 4
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Past Events
- Pub
- Pub booking
- 4 committee there total
- 10-15 attendees
- Was on the roof, possibly because of last minute booking
- Could book more in advance or in bulk
- Action EW: Book Soak for 20 people, 30th Oct 20:00
- Vale Picnic
- JA and EW were there
- About 10 attendees
- Seemed to go down well
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All
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| 5
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Future Events (standing item)
- Break;
- This week, JA, IE, TK, EW should be there
- Nothing needs doing, gone out in weekly roundup.
- PUB
- Action TK: Announcement for pub
- Action GT: Book Soak for 20:00 on Friday 16th for 30 people.
- Outlines for major events
- Halloween quiz
- Action HT: Make quiz
- Action TK: Publicity, and include T-shirts and fancy dress competition.
- Action Marcus: Make guest round for the quiz
- Action TK: One week publicity.
- DJ still able to get the alcohol from Aldi.
- Will discuss list after the meeting.
- EW will call ahead for pizza on the day, similar amount to board games night.
- Ball
- Action GT: Look around for some options for hosting the ball
- EGM
- Action JA: Make chair slides
- Action IE: Treasurer slides
- Action JS: Check wiki and set up the voting website
- Action TK: Publicity for 1 week deadline
- Action JA: Channels for advertising
- Action AW: Wear TeX costume for EGM
- Christmas Meal
- Tickets form was submitted on Wednesday, will be brought up with Habiba today to hopefully get them out at the EGM.
- Will be on sale until the 13th Nov so we can send the Green Man the data on the 14th.
- Green Man have agreed for Saturday 5th December, 18:00.
- Have also agreed to give us more options for the mains.
- Action TK & EW: Announcements for Christmas meal tickets.
- JA will fix some links on the website in new PR.
- JA will look into a PR for adding a banner to the website.
- IE did the budget notification form for the guild.
- Trip
- TNMoC if we were following previous years
- Should consider other options for somewhere new to go
- DJ suggests Derby museum of Computing
- Could discuss with oStem as we often collab on that
- IE suggests asking for ideas at the EGM
- JA says it is good to get member feedback
- EPS student community fund - could possibly get some money from that for the trip.
- Teasoc collab
- Other events
- NQ64
- Action AW: Guild documents for this.
- Bot-a-thon
- Waiting for Matty to confirm if he can make it
- Sponsor events
- Bar Crawl
- Action AW: Look into bar crawl
- Action GT: Look into bar crawl
- AW says probably around Broad Street but still being discussed.
- TK suggests putting one or two wetherspoons in.
- Cheese soc collab
- Action GT: Reach out to cheese soc for alternate dates
- Workshops
- Python Workshop
- Action JA: Guild documents for workshop.
- Action EW: Publicity for workshop.
- Ice Skating
- Seems to be some strange booking issues, but HW is attempting to get it arranged.
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All
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| 6
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Sponsor/Industry Update (standing item)
- Pipeline and active discussions
|
HW
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| 7
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Finance Report (standing item)
- Most recent statement balance: £2,501.14
- Actual working balance: £2,380.58
- Pending incomings
- Memberships
- Guild open day funding (£150)
- Pending outgoings
- PGR social
- Alcohol
- Action JA: Speak to Zoe to confirm how the alcohol is being paid for
- Football booking
- New key
- Halloween Quiz prizes
- VAT reminder
- VAT hasn’t been taken off for some of the pizza orders due to lack of VAT receipt.
- Cost us £25.14
- EPS Community Fund
- First round ends in 6 days
- January, March, May deadline for future rounds.
- Focus on:
- Cross-School/societies collaboration or
- External speaker engagement or
- Scientific/engineering focus or
- Careers/skills/employability
- Trip should apply for this, as should Birminghack
- Transport max £500
- Balls/dinners max £250
- Crucial refreshment (not alcohol) max £200
- Valyfy lost funds
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IE
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| 8
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EDI Report (standing item)
- Diwali on 8th November
- Action EW: Write announcement to go out on 8th
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All
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| 9
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Committee Suggestions (standing item)
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All
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| 10
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Any Other Business (standing item)
- Minecraft Server
- End opening went well, possibly was quite easy but seemed to be popular
- Tex bot changes
- Action JS: Organise discussion outside meeting and plan the potential changes
- Year threads update in progress, but doesn’t need to be done until next year as it is during handover
- Hoodies
- JA desperate to do hoodies sooner than last year
- Usually advertised around Christmas to get them for semester 2.
- DJ and JS says multiple people preferred previous designs to the one last year.
- Should also have a zipped option again.
- Can be discussed more on discord.
- Committee shirts/hoodies
- Brought up by previous committee.
- Committee clothing with name/role on
- Depends on prices
- JA will look around at options.
- PhD Grad stickers (Todd’s suggestion)
- Potentially get a design made in Birmingham PhD gowns and stickers printed.
- Queries raised over financial implications.
- Worth having a look at getting a quote and minimum number to order.
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All
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